COMMITLY Bills (add-on)

Invoice processing software
that grows with you

With the invoice processing software COMMITLY Bills you manage payables and open items efficiently and securely – from arrival to payment. Fully integrated into your cash flow planning, with approval processes, an audit trail and multi-entity functionality. For more control, less effort and maximum transparency in digital invoice processing.
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At a glance

Why automated invoice processing matters so much

Capturing, passing on and approving invoices by hand costs time and leads to errors and late payments – all the more with several teams or entities. COMMITLY Bills takes every invoice digitally from arrival through checking and approval to payment, traceable and right in your cash flow plan.

Benefits at a glance – with measurable impact

  • 60–80 % time saved

    through automatic document capture, structured workflows and the end of manual data entry

  • Cost per invoice cut by up to 75 %

    less manual work, less coordination effort

  • Shorter turnaround time (from days to hours)

    through digital approval processes and real-time access

  • Fewer late payments

    through structured approval and payment preparation

  • Better supplier relationships

    thanks to punctual payments and clear communication

  • Documented end to end

    complete audit trail and annotatable document images in the export

  • 100% integrated with your cash flow planning

    open items are carried over into cash flow planning by the COMMITLY logic

Data security & compliance

COMMITLY is certified to ISO 27001:2022 and hosted in Germany. Roles control who captures, checks and approves, and the audit trail records every action for audits.

  • GDPR compliant
  • Made in EU, hosted in Germany
  • COMMITLY ISO 27001:2022 certification

COMMITLY Bills introduction webinar

How the invoice management software COMMITLY Bills works – step by step

With the invoice processing software, every step is built for scalability, teamwork and legal certainty.

Capture invoices – automated & centralised

Capture invoices – automated & centralised

  • A dedicated document email address per organisation
  • Alternatively: upload or create an incoming invoice by hand
  • Invoices appear straight away in the "Incoming invoices" module

No searching, no scanning, no paper invoices – one central inbox for every document

Review and structure the digital incoming invoice

Review and structure the digital incoming invoice

  • OCR: supplier, amount and due date are read automatically
  • Additions: category, comment, activities
  • Multi-entity capable: assign companies separately

A clean, structured data basis for everything that follows

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Invoice approval, digital & rule-based

Invoice approval, digital & rule-based

  • Approval rules you define yourself (e.g. by amount, department, supplier)
  • Assignment to reviewers and approvers, with notification
  • Documented without gaps thanks to time stamps & audit trail

A secure, traceable approval process without switching systems

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Prepare a payment, pay directly or export

Prepare a payment, pay directly or export

  • Mark invoices for payment or pay them directly
  • SEPA XML export for online banking
  • The payment amount is taken into account in cash flow planning via the bank

Pay securely – without changing systems or entering data twice

Export with document image & audit information

Export with document image & audit information

  • ZIP export of all invoices including PDF & audit trail
  • Document status, approvals and processing history included
  • Ideal for tax advisors, month-end closing and archiving

Documented end to end and traceable at any time — internally and externally

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100% integrated into cash flow planning and monitoring

100% integrated into cash flow planning and monitoring

  • Carried over into the open items feature of COMMITLY with all its information
  • No more "lost" open items thanks to monitoring and automatic adjustment of past due dates
  • Integration into the Forecast through the COMMITLY logic avoids double counting and reconciles with budgets

Invoice processing fully integrated with cash flow, for SMEs

Features for demanding finance processes

  • Multi-entity capable
    Manage incoming invoices: assign them by company and plan them separately
  • Roles & permissions management
    Per user: recorder, reviewer, approver
  • Invoice approval & policies
    Your own approval rules per area: the label picks the policy, the amount picks the step — more on invoice approval
  • Audit trail & export
    Every action documented; on export the log sits behind the document in the same file
  • SEPA export or payment
    XML files for single or bulk payments, direct single payments triggered from within
  • Cash flow integration
    Every invoice is carried straight over into the open items feature and feeds directly into the cash flow plan

Fits right into your systems

Approved invoices go straight to DATEV – via the DATEV Belegbilderservice Rechnungswesen, a connection DATEV itself has reviewed and approved. Payments run as SEPA file, Pay by Bank or EBICS, and for your own systems there is an API and MCP server.

  • DATEV direct
  • SEPA XML
  • Pay by Bank (PSD2)
  • EBICS
  • ZIP with audit page
  • API & MCP
White paper

Invoice approval – compact, to pass on

Thresholds, approval routes and the evidence for audits – compact as a PDF for your team, your accounting or your tax advisor. How approval works in COMMITLY is shown on the Invoice approval page.

  • Thresholds and approval routes per area, with a sample matrix
  • Separation of duties — what the system does, what you set
  • The evidence: invoice and approval log in one file
  • The checklist to tick off, on a page of its own

You'll receive the download link by email.

Invoice approval – compact, to pass on
Comparison

COMMITLY Bills compared

Invoice tools such as Candis, finway and Pleo are strong at capture and approval – they do not mention cash flow planning. Lexware Office builds a forecast from fixed costs and planned values; it mentions neither scenarios nor an approval workflow. Full cash flow planning with scenarios comes from Agicap, as a treasury system for mid-sized companies, and from COMMITLY. In COMMITLY, every invoice is in that plan from the moment it arrives.
ToolCapture invoicesApproval workflowPay invoicesDATEVCash flow planning with scenarios
COMMITLY Billsreceipt email, upload, OCRrules per area and amountSEPA file, Pay by Bank or EBICSdirect via DATEV Belegbilderserviceforecast, scenarios, plan vs actual; every invoice in the plan
CandisAI capturerule-based approval–DATEV interface–
finwayOCR, email, appcustom workflowstransfer from finwayinterface and export–
PleoOCR, incl. ZUGFeRDby amount, team or tagSEPA, also scheduledsyncbalance overview only, no forecast mentioned
Lexware OfficeOCR––DATEV exportforecast from fixed costs and planned values, no scenarios mentioned
Agicapemail, app, PDFconfigurabledirectly from the bankDATEV integrationforecasts and scenario planning

As of October 2026, according to each vendor's website. A dash means no statement there – not that the feature is missing. Lexware Office is also our integration partner: open items from Lexware Office flow into your COMMITLY plan (Integrations). How approvals work in COMMITLY: Invoice approval.

Ready for your cash flow platform?

Frequently asked questions

Incoming invoice processing is the path a supplier invoice takes through your company: it arrives, is captured and checked, approved, paid and handed over to accounting. Digitally, that means one inbox for all invoices, automatic reading instead of typing, approvals by fixed rules and an export that reaches your tax advisor without follow-up questions.