COMMITLY Bills (add-on)

Incoming invoice processing software that grows with you

With the incoming invoice processing software COMMITLY Bills you can manage payables and open items efficiently and securely - from receipt to payment. Fully integrated into your Cash flow planning, with approval processes, audit trail and multi-entity functionality. For more control, less effort and maximum transparency in digital incoming invoice processing.

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Commitly Bill's incoming invoice processing
AT A GLANCE

Why automated invoice processing is so important

Manual invoice processing is time-consuming, error-prone and often inefficient - especially in growing companies or complex structures with multiple departments. Especially where many invoices are received daily, the lack of invoice processing procedures and fragmented responsibilities can quickly lead to bottlenecks in accounting. accountinglate payments or even compliance risks.

Automated, digital invoice processing using incoming invoice processing software - also known as "accounts payable automation" - helps to overcome these challenges. It enables a clear, traceable workflow from invoice receipt to checking, approval and payment. Invoices are recorded digitally, forwarded in a structured manner and can be approved or exported at the touch of a button. This saves time, reduces errors and increases transparency.

This process is particularly relevant for companies with multiple locations, companies or teams. Thanks to automated workflows and traceable audit trails, reliable, rule-based processes are created - which not only promote efficiency, but also compliance and planning security. COMMITLY's incoming invoice processing software offers a compact, integrated solution for this.

Advantages at a glance - with measurable impact

  • 60-80 % time saving

through automatic document entry, structured workflows and elimination of manual data entry

  • Costs per invoice reduced by up to 75

Less manual work, less coordination effort

  • Reduced lead time (from days to hours)

through digital approval processes and real-time access

  • Fewer late payments

through structured release and payment preparation

  • Better supplier relationship

thanks to punctual payments and clear communication

  • Audit-proof documentation

Complete audit trail and annotated document images in the export

  • 100% integrated with your cash flow planning

Transfer of open items to cash flow planning thanks to COMMITLY logic

Data security & compliance - a strong foundation

The automation of invoice processing not only brings efficiency, but also added security. COMMITLY Bills meets the highest data protection and IT security requirements - from encrypted transmission to secure storage of all documents in the cloud.

Access rights can be controlled on a role basis and every action in the system is fully logged in the audit trail. This means that companies not only comply with internal guidelines, but also with external requirements. All relevant information is traceable and securely available at all times for auditing, controlling or accounting.

COMMITLY Bills Introduction Webinar

How the invoice management software works COMMITLY Bills - step by step

With inbound invoice processing software, every step is designed for scalability, teamwork and legal security.

OCR recognition of invoices

Record invoices - automated & centralized

  • Own voucher e-mail address per organization
  • Alternative: Upload or create incoming invoice manually
  • Invoices appear directly in the "Incoming invoices" module

No searching, no scanning, no paper invoices - one central input channel for all receipts

Check & structure digital incoming invoices

  • OCR: Automatic reading of supplier, amount, due date
  • Additions: Category, Comment, Activities
  • Multi-client capable: Assign companies separately

Clean, structured data basis for subsequent processes

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Check invoices
Create approval guideline

Digital & rule-based invoice approval

  • Individually definable release rules (e.g. by amount, department, supplier)
  • Assignment to inspectors and approvers with notification
  • Fully documented with timestamp & audit trail

 

Secure, traceable release process without system breakage

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Prepare payment, pay directly or export

  • Mark invoices for payment or pay directly
  • SEPA XML export for online banking
  • Payment amount is taken into account in Cash flow planning via the bank

Pay securely - without changing systems or entering data twice

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Export invoices

Export with document image & audit information

  • ZIP export of all invoices including PDF & audit trail
  • Document status, approvals and processing history included
  • Ideal for tax advice, month-end closing and archiving

 

Audit-proof documentation for internal and external purposes

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100% integrated into cash flow planning and monitoring

  • Transfer to the open item function of COMMITLY with all information
  • Avoidance of "lost" OPOS through monitoring and automatic adjustment of past due dates 
  • Integration into the forecast using COMMITLY logic avoids double counting, comparison with budgets

Incoming invoice processing for SMEs fully integrated with cash flow

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cash flow planning
AT A GLANCE

What is a digital invoice approval process - and why is it essential?

A digital invoice approval process is the structured and documented checking of incoming invoices using a software solution - namely the incoming invoice processing software. In contrast to email approvals or verbal agreements, this digital workflow enables a clear separation of responsibilities, traceable decisions and complete transparency - an essential part of a professional financial organization.

This process is indispensable, especially in companies with multiple decision-making levels or strict compliance requirements. Approval rules can be defined individually - for example by invoice amount, supplier or department - and ensure that every invoice runs through the intended audit trail. Time stamps, status logs and user assignments ensure a seamless audit trail that is valid both internally and externally.

In the incoming invoice processing software COMMITLY Bills, the approval process can be configured flexibly and integrates seamlessly into the overall solution - without system breaks or media disruptions. In this way, security, traceability and efficiency are combined in a standardized tool.

Why should companies plan their cash flow with incoming invoice processing software?

Many companies are planning their Cash position on the basis of turnover, outstanding receivables and bank balances - and overlook one crucial point: outstanding liabilities. Incoming invoices in particular, which are still in the inbox or in the approval process, often have a significant influence on the future cash flow.

A realistic picture of the Cash position can only be obtained if due, planned and approved invoices are also included in the cash flow forecast. This is precisely where the incoming invoice processing software COMMITLY Bills comes into play: As soon as an invoice is entered and approved, it is automatically included in the Cash flow planning including due date and payment amount. Companies can recognize at an early stage when there are peaks in payment and can take targeted countermeasures.

Particularly powerful is the integration into the forecast logic of COMMITLYAll outstanding payments, such as incoming invoices, are taken into account in the taken into account in the forecast model on an accrual basis. These payments are always compared with the planned budgets. And if necessary, COMMITLY automatically adjusts the current forecast. This creates realistic, automatically updated planned values - tailored to your actual obligations.

Especially in growing organizations where several teams are involved in invoice processing, this linking of automatic invoice processing and strategic financial planning brings enormous benefits. It strengthens the basis for decision-making and turns the invoice process into an active management tool for the financial health of the company. Don't have an invoice processing software yet? Then it's about time.

Functions for sophisticated financial processes

  • Multi-client capable

Manage incoming invoices: allocate by company and plan separately

  • Role & rights management

User-based: Recorder, verifier, approver

  • Authorization guidelines

Individual rules, mapping of approval guidelines, secure compliance

  • Audit trail & export

Every action documented, receipts including metadata (audit trail) can be exported

  • SEPA export or payment

XML files for individual or collective payments, triggering of direct individual payments

  • Cash flow integration

All invoices are transferred directly to the open items function and flow directly into the Cash flow plan

Seamless integration of incoming invoice processing software into existing systems

Modern incoming invoice processing software only unfolds its full potential when it integrates smoothly into the existing system landscape. COMMITLY Bills is designed to adapt flexibly to your IT infrastructure - regardless of whether you work with ERP systems, accounting software or cloud solutions. Thanks to standardized export interfaces, such as SEPA-XML or PDF-ZIP with metadata, all relevant data can be easily transferred to tax consultants, financial systems or archiving tools. For DATEV & Co. this means less manual transfer, fewer sources of error - and a smooth transition to the monthly or annual financial statements.

Individual processes can also be easily mapped. COMMITLY Bills supports open APIs and thus enables a connection to existing tools or internal data structures. This reduces system discontinuities, increases data quality and enables an end-to-end digital process chain from document capture to payment approval. This means that the incoming invoice processing software is not just an additional tool, but an integral part of your digital financial processes.

Professional control of invoicing processes

COMMITLY Bills brings efficiency, control and transparency to your accounting as an incoming invoice processing software. The combination of smart document entry, structured approval process and direct liquidity integration makes the invoice management tool a strong partner for CFOs, finance managers and teams with high standards.

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PRODUCT

All functions for your cash flow planning

ERP Integrations Icon

Bank & ERP Integrations

Link your banks and all your relevant systems

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liquidity overview

Cash flow monitoring

Up-to-date overview of the status of Cash position - right down to the category

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Planning and scenarios

Cash flow planning and scenarios - simple and professional!

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cash flow dashboard

Controlling & status Insights

Variance analyses, status overview, detailed developments

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Accounts receivables / payables management

Centralize the overview of open items

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cash flow consolidation

Consolidation for groups of companies

All your companies, banks and bank accounts - at a glance

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cash flow teamwork icon

Team collaboration

Roles and permissions - approvals down to category level

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On-demand product demo

Get an introduction to COMMITLY - whenever you want and have time!

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