With the incoming invoice processing software COMMITLY Bills you can manage payables and open items efficiently and securely - from receipt to payment. Fully integrated into your Cash flow planning, with approval processes, audit trail and multi-entity functionality. For more control, less effort and maximum transparency in digital incoming invoice processing.
Manual invoice processing is time-consuming, error-prone and often inefficient - especially in growing companies or complex structures with multiple departments. Especially where many invoices are received daily, the lack of invoice processing procedures and fragmented responsibilities can quickly lead to bottlenecks in accounting. accountinglate payments or even compliance risks.
Automated, digital invoice processing using incoming invoice processing software - also known as "accounts payable automation" - helps to overcome these challenges. It enables a clear, traceable workflow from invoice receipt to checking, approval and payment. Invoices are recorded digitally, forwarded in a structured manner and can be approved or exported at the touch of a button. This saves time, reduces errors and increases transparency.
This process is particularly relevant for companies with multiple locations, companies or teams. Thanks to automated workflows and traceable audit trails, reliable, rule-based processes are created - which not only promote efficiency, but also compliance and planning security. COMMITLY's incoming invoice processing software offers a compact, integrated solution for this.
through automatic document entry, structured workflows and elimination of manual data entry
Less manual work, less coordination effort
through digital approval processes and real-time access
through structured release and payment preparation
thanks to punctual payments and clear communication
Complete audit trail and annotated document images in the export
Transfer of open items to cash flow planning thanks to COMMITLY logic
The automation of invoice processing not only brings efficiency, but also added security. COMMITLY Bills meets the highest data protection and IT security requirements - from encrypted transmission to secure storage of all documents in the cloud.
Access rights can be controlled on a role basis and every action in the system is fully logged in the audit trail. This means that companies not only comply with internal guidelines, but also with external requirements. All relevant information is traceable and securely available at all times for auditing, controlling or accounting.
With inbound invoice processing software, every step is designed for scalability, teamwork and legal security.
No searching, no scanning, no paper invoices - one central input channel for all receipts
Clean, structured data basis for subsequent processes
Secure, traceable release process without system breakage
Pay securely - without changing systems or entering data twice
Audit-proof documentation for internal and external purposes
Incoming invoice processing for SMEs fully integrated with cash flow
A digital invoice approval process is the structured and documented checking of incoming invoices using a software solution - namely the incoming invoice processing software. In contrast to email approvals or verbal agreements, this digital workflow enables a clear separation of responsibilities, traceable decisions and complete transparency - an essential part of a professional financial organization.
This process is indispensable, especially in companies with multiple decision-making levels or strict compliance requirements. Approval rules can be defined individually - for example by invoice amount, supplier or department - and ensure that every invoice runs through the intended audit trail. Time stamps, status logs and user assignments ensure a seamless audit trail that is valid both internally and externally.
In the incoming invoice processing software COMMITLY Bills, the approval process can be configured flexibly and integrates seamlessly into the overall solution - without system breaks or media disruptions. In this way, security, traceability and efficiency are combined in a standardized tool.
Many companies are planning their Cash position on the basis of turnover, outstanding receivables and bank balances - and overlook one crucial point: outstanding liabilities. Incoming invoices in particular, which are still in the inbox or in the approval process, often have a significant influence on the future cash flow.
A realistic picture of the Cash position can only be obtained if due, planned and approved invoices are also included in the cash flow forecast. This is precisely where the incoming invoice processing software COMMITLY Bills comes into play: As soon as an invoice is entered and approved, it is automatically included in the Cash flow planning including due date and payment amount. Companies can recognize at an early stage when there are peaks in payment and can take targeted countermeasures.
Particularly powerful is the integration into the forecast logic of COMMITLYAll outstanding payments, such as incoming invoices, are taken into account in the taken into account in the forecast model on an accrual basis. These payments are always compared with the planned budgets. And if necessary, COMMITLY automatically adjusts the current forecast. This creates realistic, automatically updated planned values - tailored to your actual obligations.
Especially in growing organizations where several teams are involved in invoice processing, this linking of automatic invoice processing and strategic financial planning brings enormous benefits. It strengthens the basis for decision-making and turns the invoice process into an active management tool for the financial health of the company. Don't have an invoice processing software yet? Then it's about time.
Manage incoming invoices: allocate by company and plan separately
User-based: Recorder, verifier, approver
Individual rules, mapping of approval guidelines, secure compliance
Every action documented, receipts including metadata (audit trail) can be exported
XML files for individual or collective payments, triggering of direct individual payments
All invoices are transferred directly to the open items function and flow directly into the Cash flow plan
Modern incoming invoice processing software only unfolds its full potential when it integrates smoothly into the existing system landscape. COMMITLY Bills is designed to adapt flexibly to your IT infrastructure - regardless of whether you work with ERP systems, accounting software or cloud solutions. Thanks to standardized export interfaces, such as SEPA-XML or PDF-ZIP with metadata, all relevant data can be easily transferred to tax consultants, financial systems or archiving tools. For DATEV & Co. this means less manual transfer, fewer sources of error - and a smooth transition to the monthly or annual financial statements.
Individual processes can also be easily mapped. COMMITLY Bills supports open APIs and thus enables a connection to existing tools or internal data structures. This reduces system discontinuities, increases data quality and enables an end-to-end digital process chain from document capture to payment approval. This means that the incoming invoice processing software is not just an additional tool, but an integral part of your digital financial processes.